Page links: Renew your subscription Use View-only mode
Learn how to access the view-only mode if your subscription expires or if you decide to cancel your subscription.
With QuickBooks Desktop 2023 R3 or newer, view-only access remains for 1 year after your subscription ends. In that time, you won’t be able to edit your data with your inactive license. But, you can renew your subscription or export your data. To view your data after 1 year, you’ll have to renew your subscription.
Note: As a QuickBooks Desktop user, you still own your data, regardless of subscription status. You can open and edit company files at any time with a compatible license or active subscription.
Renew your QuickBooks Desktop subscription
If you want greater efficiency and real-time business insights, make a switch to QuickBooks Online.
If you prefer to renew your QuickBooks Desktop subscription, call (800) 591-0302.
Important: If you’re on QuickBooks Desktop 2023 R1, you’ll need to update to the latest QuickBooks Desktop release before canceling your subscription. Find out more about how to check if you have the latest release and how to update.
Use QuickBooks Desktop in View-only Mode
You can view reports, but can’t create any transactions. We recommend you export your data before you cancel your subscription.
Export your data
- In QuickBooks, go to Reports.
- Find and open any report.
- Select the Excel option on the toolbar to create a new worksheet or update an existing. You can also select Print or save the report as a PDF.
Other restrictions while you work in QuickBooks 2023 R3:
- You won’t be able to access 3rd party apps.
- Only company file admins can access view-only mode.
- View-only access is currently only available for Pro Plus, Premier Plus and Enterprise. Note: QuickBooks Point of Sales and QuickBooks Desktop Mac Plus don’t have view-only access.
- View-only mode might not work in multi-user mode. To access your data, switch to single user mode before you cancel your subscription.
- If you’re on Intuit Cloud Access/Hosting with Right Networks, view-only mode won’t work.
- This applies only to QuickBooks Desktop licenses already installed on your computer. View-only mode won’t work in case of reinstallation.
