What Does QuickBooks Desktop Going Subscription Mean? (2024)

FAQs

Is QuickBooks Desktop moving to subscription? ›

They now only sell QuickBooks Pro and Premier products as Pro Plus and Premier Plus subscriptions in place of one-time purchase licenses. QuickBooks Desktop is no longer available as a one-time purchase. Below are the updated pricing and version as of February 2023.

Intuit has announced changes to QuickBooks Desktop for 2022. Most notably, Intuit will now only be selling its Pro, Premier, and Mac products as Pro Plus, Premier Plus and Mac Plus subscriptions.

QuickBooks Desktop products are offered on an annual subscription basis. Unlike QuickBooks Online plans, which each come with a set number of users, QuickBooks Desktop plans come with one user license. Business owners must pay extra for each additional license, regardless of plan.

With QuickBooks Desktop 2023 R3 or newer, view-only access remains for 1 year after your subscription ends. In that time, you won't be able to edit your data with your inactive license. But, you can renew your subscription or export your data. To view your data after 1 year, you'll have to renew your subscription.

Your access to QuickBooks Desktop Payroll Services, Live Support, Online Backup, Online Banking, and other services through QuickBooks Desktop 2020 software will be discontinued after May 31, 2023.

The long answer: Intuit are sunsetting some versions of QuickBooks Desktop (QBD), and it might be possible for some users to keep accessing it —though it is not recommended. From May 31st, 2023, Intuit will stop supporting these QuickBooks Desktop 2020 versions: QuickBooks Desktop Pro 2020.

QuickBooks Desktop is an annual subscription, starting at $349.99 per year, which may be cost-prohibitive for small businesses or cash-strapped startups. While the Desktop version has app integrations, it doesn't have near as many as the Online version.

Intuit announced on June 9, 2021, that QuickBooks Commerce (formerly TradeGecko) will be retired on June 10, 2022. Customers in the U.S. will be able to switch to the QuickBooks Online accounting product with embedded TradeGecko.

The cheapest QuickBooks Online plan is the Self-employed plan. It's available for just $15 per month. However, it only supports a single user and is designed mainly for freelancers.

Can I use QuickBooks Desktop for free? ›

If you'd like to try QuickBooks Desktop before you buy it, you can download a 30-day trial. Note: If you're looking for a trial of QuickBooks Online, see our QuickBooks online trial page.

QuickBooks automatically retrieves the latest program updates as long as QuickBooks is running. Intuit, the developer of QuickBooks, issues these updates to fix bugs or provide performance improvements.

What happens if I don't upgrade to QuickBooks 2022? There won't be any immediate issues if you choose to continue using QuickBooks 2022; however, when QuickBooks Desktop for UK customers is discontinued in 2023, Intuit will stop releasing updates – including security updates.

Once your subscription is cancelled, you'll no longer be able to use or access QuickBooks Desktop. Your company file will remain on your device, but you'll need to re-activate your subscription or purchase an outright license to be able to open and view it.

This means that users without the updated software can no longer access these features of their original desktop software. In addition, you'll no longer receive any new, critical security updates. This will leave your outdated version of QuickBooks vulnerable to data breaches.

QuickBooks Desktop Pro 2023 is offered as an annual subscription, and prices start at $549.99 per year for one user.

Under the "QuickBooks Desktop" section of the US website, there is only QuickBooks Premier Plus 2023 and QuickBooks Enterprise Plus 2023 available for purchase.

QuickBooks Desktop 2023 introduces several features to help automate and streamline your daily accounting tasks. Here's what features are included in the QuickBooks Desktop 2023 release and how you can use them to benefit your business.

You can use the QuickBooks desktop for a few years without having to update the software. QuickBooks Online is updated regularly, whereas the online version is updated once a year.

In April of each year, QuickBooks Payments files a copy of the 1099-K with the IRS. We need your tax filing name and Taxpayer ID Number (TIN). It can also be your Employee Identification Number (EIN). If the info on your merchant account is wrong, we'll contact you for your taxpayer information.

How many computers can you have QuickBooks Desktop on? ›

Most people using QuickBooks use a single license. In literal terms, this means that you can access QuickBooks on multiple computers. However, files are only accessible to a single user over a maximum of two computers, one at a time.

QuickBooks Enterprise is the most customizable and powerful version of all the QuickBooks products, making it ideal for larger businesses with complex finances. It builds on Premier Plus with QuickBooks' most advanced inventory, reporting and pricing capabilities.

To upgrade your company file

From the File menu, go to Company Operations. Choose Convert from previous version, then Next. Enter the Company Name for your converted data file, then select the Previous Version of QuickBooks Desktop Point of Sale that you are converting from.

Inventory and warehouse problems, operational efficiencies, cost, and lack of third-party software integration are among the most common reasons why companies leave QuickBooks for specialized finance and accounting solutions.

QuickBooks aborts when it is unable to proceed any further and crashes while the save process is going on or any changes are made to its company files. It is basically the software asking the user to abort the ongoing transaction and resume by restarting the software.

You have the option to cancel your QuickBooks Customer Care Protection Plan at any time. The following conditions apply to monthly and quarterly plans: There's no fee to cancel. You'll continue to have access to your service through the end of your current subscription period.

QuickBooks Plus is the most popular plan for businesses since it includes features such as inventory tracking, project management and tax support.

What is the least expensive version of QuickBooks desktop? ›

QuickBooks Self-Employed

This is the least expensive version of QuickBooks, starting at just $7.50 per month.

QuickBooks Cost

Simple Start: This plan is designed for small businesses with just one user. It costs $30 per month.

Benefit: There is now an added level of security when managing access and permissions to QuickBooks Desktop and connected services. An Intuit account provides a platform to control users' access to all your Intuit connected services without granting access to the QuickBooks Company file.

You can purchase additional licenses if you need more users to simultaneously access a QuickBooks Desktop company file. Depending on the number of user licenses you have, QuickBooks Desktop Premier allows up to 5 users and Pro allows up to 3 users to work in a company file at the same time.

They come at no extra cost to you, and when you upgrade your QuickBooks software to the latest release, you will ensure your company's productivity.

Open the QuickBooks menu, then select Check for QuickBooks Updates. Select Install and Relaunch.

QuickBooks Desktop is no longer available as a one-time purchase. Below are the updated pricing and version as of February 2023. All Desktop products are sold at full MSRP, and no discounts are allowed. You are no longer able to purchase online, but we can get you an authorized copy from intuit.

QuickBooks has serious limitations around its capabilities to handle a growing organization. You have outgrown QBO if you have multiple entities or a have expanded services or products worldwide. If your company gets paid in multiple currencies, we recommend converting to more robust software.

Why is QuickBooks so expensive? ›

QuickBooks Premier, a popular accounting software for small and medium-sized businesses, has become increasingly expensive. The main reason for this is the constant development and updating of the software to meet its users' changing needs and demands.

QuickBooks Desktop products are offered on an annual subscription basis. Unlike QuickBooks Online plans, which each come with a set number of users, QuickBooks Desktop plans come with one user license. Business owners must pay extra for each additional license, regardless of plan.

A QuickBooks subscription must be renewed each year to maintain access and to get release updates and online services. Renewal will also allow you access to upgrade to the latest version.

If you cancel your QuickBooks Online subscription, your data will be available in read-only access. If you need to see your data after this date, you'll need to resubscribe to QuickBooks Online.

Your access to QuickBooks Desktop Payroll Services, Live Support, Online Backup, Online Banking, and other services through QuickBooks Desktop 2020 software will be discontinued after May 31, 2023.

With QuickBooks Desktop 2023 R3 or newer, view-only access remains for 1 year after your subscription ends. In that time, you won't be able to edit your data with your inactive license. But, you can renew your subscription or export your data. To view your data after 1 year, you'll have to renew your subscription.

Starting with the 2022 versions of desktop QuickBooks, you'll pay an annual subscription fee that you'll need to renew every 12 months. If you don't, you won't be able to continue to use the software. Note: If you have an older version of QuickBooks, you may not know that all desktop products now are “Plus” versions.

Under the "QuickBooks Desktop" section of the US website, there is only QuickBooks Premier Plus 2023 and QuickBooks Enterprise Plus 2023 available for purchase.

You can apply and set up your account by visiting our website or sending an email to education@intuit.com. Once registered, you will be given a complimentary license to QuickBooks Online Account.

QuickBooks Desktop Pro 2023 is offered as an annual subscription, and prices start at $549.99 per year for one user.

How much does it cost to upgrade QuickBooks? ›

QuickBooks Premier Plus 2022 is $549.99 per year. Additional users are $300 each for up to five users.

A QuickBooks subscription must be renewed each year to maintain access and to get release updates and online services. Renewal will also allow you access to upgrade to the latest version.

QuickBooks Simple Start is the easiest and quickest way for single users (freelancers, gig workers, solo entrepreneurs) to manage all of their income and expenses in one simple tool.

QuickBooks offers a free trial version for the first 30 days in case you are a new user. To sign up for QuickBooks Online free trial, create a QuickBooks account by accessing the QuickBooks website.

Provided you don't need any of the advanced small business accounting stuff that usually comes with QuickBooks like accounts payable, payroll and inventory management, FreshBooks is a solid accounting option for the average freelancer.