January 8, 2020
Many people love living in associations because they get the full benefits of using amenities such as swimming pools, fitness rooms, tennis courts, and entertainment areas without the responsibility of the upkeep. Homeowner associations can not function, however, without the dedication of a group that keeps everything running smoothly known as the HOA Board of Directors or Board Members.
In order for communities that are governed by HOAs to thrive and maintain a well manicured and secure area, the board members must take on certain tasks. If you are considering running for your community’s board you will want some guidelines of what the responsibilities are and what open positions are available. Let’s take a look at both of these aspects of HOA Executive Boards.
What Is an HOA Board of Directors?
Almost all community developments have an HOA board of directors. Commonly the board of directors is an elected position by the other members of your community. The members bear the responsibility to operate, repair, replace, and maintain the development’s common areas, such as parks and clubhouses, owned in common by all the development’s home owners.
Typically the Boards of Directors are non-profit entities that operate only within the confines of a community.
Positions on an Association Board
The number of board members usually varies from about three to seven. The bylaws of each association may determine the actual number so be sure to read your governing documents before you consider taking an active role.
The positions are similar to any corporate business, and is usually run as such with Roberts Rules of Order, motions, and laws governing the running of meetings and communicating with other association members as to what has been voted on and passed.
Usually the leadership positions on a board of directors take the main titles of:
- President
- Vice-President
- Secretary
- Treasurer
- And general board members
The Role of a Homeowners’ Association Board of Directors
There are three general responsibilities of association boards. These include maintaining common areas, managing budgets/fiscal responsibilities, and enforcing/complying with governing documents. Within each of these categories are many tasks.
For example, managing the budgets could include handling the money paid monthly as association dues to complete general maintenance like snow plowing or landscaping. But it also includes budgeting and planning for capital improvements like installing fencing, a new pool deck, or roofing replacements.
You will notice that maintaining the common areas could include: hallways, entryways or even the amenities such as the pool, fitness center, tennis courts, or any entertaining areas that are open to all association members. This includes making sure that the rules for these areas are followed and that any complaints are dealt with in a timely and respectful manner.
Are you considering running for election to your association board? Follow our blogs on our site or contact Thayer Associates on our contact page or call us at (617) 354-6480.
