Pay for business expenses with personal funds (2024)

Learn how to record business expenses you made with personal funds in QuickBooks Online.

Although we recommend not to mix business and personal funds, we know it happens sometimes. When you reimburse a personal expense, you can record it as a check or an expense. Here's how.

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Step 1: Record the business expense you paid for with personal funds

1. Select +New.
2. Select Journal Entry.
3. On the first line, select the expense account for the purchase.
4. Enter the purchase amount in theDebits column.
5. On the second line, selectPartner's equity or Owner's equity.
6. Enter the same purchase amount in theCredits column.
7. Select Save and close.

Step 2: Decide how you want to reimburse the money

For the reimbursem*nt , you have two options.

Option 1: Record the reimbursem*nt as a check

• Select +New.
• Select Check. Or if you're in Business view, follow the steps to switch to Accountant view first. Then come back to these steps.
• Select a bank account to use to reimburse the personal funds.
• In the Category column, select Partner's equity or Owner's equity.
• Enter the amount to reimburse.
• Select Save and close or Save and new.

Option 2: Record the reimbursem*nt as an expense

1. Select +New.
2. Select Expense.
3. Select a bank account to use to reimburse the personal funds.
4. In the Category column, select Partner's equity or Owner's equity.
5. Enter the amount of the reimbursem*nt.
6. Select Save and close.