Not all companies showing (2024)

‎November 19, 202008:49 AM

quickbooks.intuit.com QB Community 191120 Not all companies showing

Dear QB users, I finally got all 8 of my companies transferred to QB2016. They all work, as I have posted transactions to all of them.

But when I go to the list of companies to open them, only the most recent 4 are showing. Apparently there is a place to set the number of companies you have, but I can't find it. JC

• QuickBooks Desktop

Showing all your company files in QuickBooks Desktop is easy peasy, @coppens1.

QuickBooks Desktop (QBDT) has the ability to display up to 20 companies on your list. You'll just have to set the number of previous companies to show all your eight (8) companies.

Here's how:

1. Open your QBDT account.
2. Go to theFilemenu, then selectOpenPrevious Companyand chooseSet number of previous companies.
3. In theHow many do you want to listfield, enter eight (8) or the number of desired companies you want to show on the list.
4. Click onOKto apply the changes.

Just in case your previously opened companies aren't showing after setting up the number, you can check out this article to learn how to resolve it:Company file is missing or cannot be found.

Please feel free to keep in touch with me here on your progress with this. I want to make sure you're taken care of. Have a great day ahead.

Greetings, @coppens1.

I'm back to check if you were able to display your eight (8) companies on your QuickBooks Desktop file after setting up the number of previous companies. If you need more clarification on this process, just let me know. I'll be sure to get back to you.

You're welcome to post again or leave a reply below if you have other concerns with QuickBooks.

quickbooks.intuit.com 101220 Finished installing QB 2016, TY

Dear QB and Community persons, thanks for all your help. With your assistance I was able to install QB 2016 on 2 laptops, and transfer 8 companies. You were of invaluable assistance. JC

Hi, I'm using Quick Book online.

Can I check after the user accept the invitation, how to show the company in the list after login? Thanks

Thanks for joining the Community space, @jia.

Once the user accepts the invitation, you can go to the Manage user menu and see the new user from there. On that page, you can also edit and delete user roles or permissions.

Here's how:

1. Click theGearicon.
2. SelectManage UsersunderYour Company.
3. In the name column, you can view the new user.

To learn more about adding users in QBO, consider checking out this article:Add, delete, or change user access.

Also, I'd like you to check the usage limits in QuickBooks Online. Here are the articles for more details:

• Learn about usage limits in QuickBooks Online
• User roles and access rights in QuickBooks Online
• Learn what to do if invited users did not receive, or can't find, your email invitation to use Quick...

Keep in touch if you still need help with user's access or with QBO. I’ll be right here to assist further. Have a great day ahead, @jia.

I am having the same problem. Only four of the five companies that I have set up are showing. I've gone into File->Set number of previous companies and I change the number to 20. I clicked the ok button. THen I got completely out of QB and logged back in. There are still only 4 companies showing and it's not necessarily the last four. It is just four of the five companies that I have on QB

Michelle

It's good to see you here in the Community, @michellemck.

Let's bring your missing company file to show so you can get back to business.

It's possible that your company file was moved from another location, or your computer is disconnected from the path where the QuickBooks file is located. To fix this, let's go to your server computer and perform a wildcard search for all company files. To do so, type one of the following into the search bar:

• *.qbw (Working Files)
• *.qbb (Back Up Files)
• *.qba (Accountants Copy Files)
• *.qbx (Accountants Transfer Files)
• *.qby (Accountants Change Files)

Once you found the file, take note of the location and open the file depending on the type of your QuickBooks file. For the detailed steps and information, feel free to check out this article:Company file is missing or cannot be found.

Just in case you misspelled or used the wrong name when you created the company file, you can read this article to learn how to rename it:Rename your QuickBooks Desktop company file.

Should you need any assistance getting your company files up and running, I'm available here to help any time! Wishing you all the best, @michellemck.