Install QuickBooks Desktop on a server (2024)

FAQs

Can you run QuickBooks desktop on a server? ›

You can set up a multi-user network to access your company files from other computers. The setup requires you to adjust settings in QuickBooks Desktop, Windows, and your server.

A Terminal server is a central server where multiple users can access QuickBooks Desktop and the company file. You don't need to install QuickBooks on individual computers. Before you start, Check the QuickBooks Desktop system requirements to make sure your server is compatible.

QuickBooks Cloud is accessed through an internet browser or mobile app and is hosted on remote servers, providing remote accessibility and real-time collaboration. QuickBooks Desktop is locally installed on a computer and does not require an internet connection for access.

Rather than installing QuickBooks Desktop on your device, you can install and run QuickBooks Desktop on a cloud server, and access the application from anywhere, on any device. Allow your employees to securely access your business applications and data—from any device at any location.

Also, a multi-user mode in QuickBooks software helps scan the computer to get updated files and configure new files that are synced with authorized systems. For installing the QuickBooks on Server, you will have to: Install the QuickBooks Database Server. Configure QuickBooks Database Server Access.

QuickBooks Database Server Manager lets you share your company files with other computers over your network.

Remote Desktop Services (RDS)

RDS allows users to access QuickBooks Desktop installed on a remote server using Remote Desktop Protocol (RDP). Users can connect to the server using Remote Desktop Protocol (RDP) and work within the QuickBooks application as if it were installed locally.

Most people using QuickBooks use a single license. In literal terms, this means that you can access QuickBooks on multiple computers. However, files are only accessible to a single user over a maximum of two computers, one at a time.

It's more reliable and often built with redundancy. Server hardware also uses less energy and takes up less physical space. All of this is so you can pack as much computer power as possible into a small area while minimizing electricity costs and maximizing reliability and uptime.

Is QuickBooks desktop becoming obsolete? ›

The long answer: Intuit are sunsetting some versions of QuickBooks Desktop (QBD), and it might be possible for some users to keep accessing it —though it is not recommended. From May 31st, 2023, Intuit will stop supporting these QuickBooks Desktop 2020 versions: QuickBooks Desktop Pro 2020.

Your access to QuickBooks Desktop Payroll, Desktop Payments, live technical support, Online Backup, Online Banking, and other services through QuickBooks Desktop 2021 software will be discontinued after May 31, 2024. This also means you won't receive critical security updates protecting your data starting June 1, 2024.

Here's how it operates: Server Setup: The hosting provider installs QuickBooks on a cloud server. Data Migration: Then, data is securely migrated to the remote server. Secure Access: Users connect to the server via Remote Desktop Protocol (RDP) using their preferred devices and browsers.

How much does it cost to host QuickBooks? It typically costs between $30 and $75 per month to host QuickBooks. Lower cost QuickBooks hosting services typically use shared servers, while higher prices come with additional features, such as 2-Factor Authentication.

Remote access to QuickBooks Desktop refers to using the QuickBooks software and its features from a location other than where it is physically installed. It allows users to access and manage their own/client's financial data, transactions, reports, and other accounting tasks from a remote location using the internet.