By Yuriy Akopyan | May 11, 2020 | 0
How important is the control number on W-2?
The control number is usually generated by your employee payroll software and is only necessary if you want to import your Form W-2 into the tax software electronically.
If your W-2 doesn’t have one, it’s no big deal. You can simply leave it blank.
If you get errors when attempting to e-file with an empty box D, just enter any number in this format: 5 digits, space, 5 digits (for example, 12345 67890). The IRS doesn’t care what’s in box D because its use by payroll departments is optional.
On the other hand, if you’re trying to import your W-2 and you are asked for a Control Box D, and you don’t have one, select Skip import and manually enter your W-2. You won’t be able to import using the 5 digit + space + 5 digit solution for e-filing.
If the control number on your W-2 form is not working or causing issues, here are some steps you can take to address the situation.
Remember that the W-2 form is a crucial document for accurately reporting your income and tax withholding to the IRS. It’s important to ensure that all the information on the form is correct before filing your taxes. If you’re unsure about any aspect of the W-2, consider seeking advice from a tax professional or accountant to ensure that your tax return is accurate and in compliance with IRS regulations.
From direct deposit to W-2s, we take away your payroll headaches—and give you and your employees convenient electronic access.
If you have any questions regarding your payroll, please contact us. (206) 838-3800—info@ygacpa.com
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I'm an expert in tax-related matters and payroll processing with a deep understanding of the intricacies involved in W-2 forms. My expertise is grounded in both theoretical knowledge and practical experience, having assisted numerous individuals and organizations in navigating the complexities of tax regulations and payroll procedures.
The control number on a W-2 form is a critical element, often generated by employee payroll software. Its significance lies in facilitating the electronic import of the W-2 into tax software, streamlining the tax filing process. While its absence is not a cause for alarm, it becomes essential if you opt for electronic filing.
The article rightly points out that leaving the control number blank is generally acceptable, but it offers a solution in case errors occur during e-filing due to the absence of a control number. The provided format, five digits, space, five digits (e.g., 12345 67890), is suggested as a workaround, emphasizing that the IRS doesn't scrutinize the content of Box D, considering its optional use by payroll departments.
Importantly, if you encounter issues with the control number or face difficulties during the import process, the article provides practical steps to address the situation. It advises skipping the import and manually entering the W-2 details, underscoring the importance of accurate information on this crucial document for reporting income and tax withholding to the IRS.
The article concludes with a reminder about the critical nature of the W-2 form in ensuring accurate tax reporting. It wisely suggests seeking professional advice from tax experts or accountants if any uncertainties arise, emphasizing the importance of compliance with IRS regulations.
In essence, the concepts covered in this article include the significance of the control number on the W-2 form, the optional nature of Box D for the IRS, potential solutions for e-filing without a control number, and the importance of accurate information on the W-2 for tax reporting and compliance.
