What is Balance Sheet & What is the Importance of Balance Sheet (2024)

The balance sheet allows organization members to observe when liabilities exceed assets. It primarily contains two main headings: assets and liabilities. Assets showcase what the company owns and how beneficial it is for company growth, detailing the purchase of resources. Assets are classified as convertible, having physical existence, and serving operational usage. This means assets can be converted into cash, demonstrating tangible characteristics and operational utility. On the other hand, liabilities represent what an organization owes to others, highlighting debits and business obligations paid by organizations in terms of equivalent services or cash. Liabilities are mostly listed on the right side to show current and noncurrent liabilities. Here in this blog, I will be talking about the importance of Balance sheet and with a detailed explanation of Balance sheet, its uses & components.

What is a balance sheet?

The balance sheet is a financial statement that reports the assets and liabilities of a company, providing a snapshot of company finances to ascertain business needs and transactions. It details monthly or weekly financial information, stating what the company owns and owes. It is one of the three core financial statements that include data on incomes and cash flow statements, serving as a reference document for investors and shareholders to understand the organization’s expenditures. The balance sheet reveals the health of a company by comparing assets and liabilities to calculate the total revenue generated at the end of a year or project.

It also highlights the financial risk a company is taking and how it can fulfill short-term goals. This allows organizations to create two balance sheets to compare differences in liabilities and assets, providing proof of using company money in the right places with the permission of an authorized person.

Key points to note are:

1. A balance sheet shows the company’s liabilities, shareholder equity, and assets.
2. It is one of the three core financial statements that evaluate business needs.
3. The balance sheet provides a snapshot of business finances, indicating what the company owns and owes.
4. It demonstrates business growth by analyzing financial ratios.

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Importance of a Balance Sheet

“A financial statement lists everything a company owns” and this is the main point we can cover in the importance of balance sheet. It quickly defines what has been borrowed, owned and mentions all of the debits. Reveals the financial status of the company by analyzing specific data. It helps companies ensure they have sufficient funds to invest in new projects. Help them create strategies to raise capital either with debt or equity.

In small businesses, company owners create the balance sheet, and in big firms, accountants create a proper balance sheet covering all expenditures. It helps in deciding whether to launch a new product in the market. Companies should provide lenders with a balance sheet to secure business loans. In small businesses, it is offered to investors to check the primary stability of the company and observe future goals. In short, it guarantees the private equity of the businesses.

Balance sheets help managers observe the profitability, turnover, and liquidity in company financial ratios defined in the balance sheet. Analyzed with time and compared with competitive companies to understand the gaps to improve a company’s financial health. It helps employees secure their jobs by checking companies’ financial stability. It gives employees an idea of how much revenue the company produces yearly. Boost smart decisions to manage the debt and achieve the goals of company owners.

It is a piece of information for investors and analysts to understand the history and drawbacks of companies. Balance the dynamic income and cash flow changes to understand the full picture of company setbacks. It will paint the whole image of the company’s progress and failure. This is all about the importance of balance sheet but it’s not over yet, lets have a detailed look at other things that are related to balance sheet.

The balance sheet provides limited information by narrowing its scope. Only capture the financial position for a specific time to observe a company’s performance. It is hard to analyze a piece of information because it is to the point, following the standard format to understand the context of cash balance. It also depends upon the type of industry to reflect the change in accounting systems. Shows how to deal with inventories and resources to identify the change in figures in the balance sheet. It is also a red flag for company owners as this way manager can give favor to his/ her favorite employees. This will eventually disturb the potential stability of the company’s economy.

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How Balance Sheets Work

There are many important balance sheets that I will be mentioning in this blog; however, thebalance sheet displays the company’s total assets and how these assets are used. Referred to as a statement that defines the financial position or net worth. It works on fundamental equations such as Assets = Liabilities + Equity. It shows the company’s total assets must be equal to the total value of liabilities and equity. Assets are company-owned resources that can be in the form of property, types of equipment, and plants. These are liquid assets that can be cashed in times of need.

Liabilities are financial obligations such as payable notes and accounts. They are further divided into long and short-term liabilities. Lastly, shareholders’ equity is the residential interest of the CEO. It shows the leftover amount when the company sold all its assets and paid off all liabilities. It calculates the difference between the total number of assets and total liabilities.

Balance sheets enable individuals to concentrate on profitability, solvency, and liquidity. These three aspects enable companies to fulfill short and long-term financial obligations. Managers can assess company liquidity by calculating current ratios, evaluate company solvency by examining the debt-to-equity ratio, and finally, concentrate on profit generation. Assess company profit by examining net income, which is the difference between revenue and expenses. Offer an insightful portrayal of the company’s financial goals.

Balance Sheet Example

Amazon balance sheets from CFI’s Amazon case study course display the assets, liabilities, and stockholders’ equity. Define the current and non-current state of all liabilities and assets to present a clear image of the financial statement to investors. It shows two sections: one shows assets and liabilities, and the other shows shareholders’ equity.

These categories show the cash flows, trade payables, and liquid accounts such as property and long-term debts. Provide an overview of company finance and compare it with the previous record. It does not highlight the trends carried out for a longer period. Address the revenue the company generates by balancing the company budgets.

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Components of a Balance Sheet

Elements are the building blocks of financial statements. Constructed to focus on items to measure the financial position and help in decision-making. It claims the resources and identifies the changes in the report. Predict the future goals and cash flows according to it.

There are 10 components of the balance sheet, such as assets, liabilities, investments by owners, revenues, comprehensive income, equity, losses, gains, distributions to owners, and expenses. Among them, the primary 3 are assets, liabilities, and equity.

1) Assets

Something a company owns for the growth and development of business. It can be in different forms, such as:

Current assets: Assets that can easily be converted to cash or its equivalent within one 1-year. For example, short-term deposits and stock.

Fixed assets: Assets that cannot easily be converted into cash and can be used for future needs. For example, property, buildings, equipment, and machinery.

Convertibility: Assets that can easily be converted into cash. It can turn into fixed assets for future needs or be used as current assets.

Physical existence: Tangible and intangible are further divided into two types.

Tangible Assets: Assets that are physically identified, such as offices, buildings, and vehicles.

Intangible Assets: Assets that are not physically identified, such as patents, brands, trademarks, and copyrights.

Usage: It is further divided into two terms for operating purposes:

Operating assets: Assets that conduct business operations. For example, buildings and equipment.

Non-operating assets: Short-term investments that are required for daily operations.

2) Liabilities

It is defined as what the company owes to other parties, such as debt, financial obligations, or equivalent services. Companies create clear statements of what they will provide to third parties. These obligations are repaid in the future. It is further classified into two types.

Current liabilities: Current liabilities are paid within a year and are also known as short-term assets. It includes payable and short-term loans.

Long-term liabilities: Debt or obligations that are paid after one year and are also known as non-current liabilities or long-term liabilities, including bonds and tax.

3) Owner’s Equity/ Earnings

Owner equity minus the total liability with total assets. This amount is handed over to the shareholders after the assets are used and cleared. It is a common way to represent the net worth of the company. A shareholder’s equity is a fixed percentage that has to be divided to enjoy the profits and earnings of the business. It will be classified as positive and negative equity in the future. If shareholder equity is negative, it shows liabilities exceed assets, and if it is positive, then it symbolizes assets are enough to pay off liabilities.

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Limitations of a Balance Sheet

The balance sheet has three limitations: assets are recorded at historical cost, valuable non-monetary assets are omitted, and estimates are used. It does not reflect fair values because accountants use a historical cost basis to calculate liabilities and assets.

The company uses a proper calculation to judge the estimates and future predictions. It shows the tangible/Intangible assets and receivables cost. It omits many values that are useful to define the financial health of a business but are not registered in the sheet. Balance sheet does not record objectives such as human resource costs and factors that can affect a company’s objectives and reputation.

Fixed assets are entered in the sheet at their book values (Historical costs). It does not define the original cost of assets. Mainly it does not have any connection with the market rates, and sometimes fictitious assets are entered in balance sheets that inflate the values of assets.

The balance sheet does not define the factors that affect the assets such as staff skills, experience, and staff loyalty. It is hard to understand by beginners and can mislead them. Current assets fail to explain the financial position of the organization.

What Is Included in the Balance Sheet?

The balance sheet includes information about company assets and liabilities. Depending on the industry, it may define receivable accounts, cash flow, property, equipment, and long-term assets. Identify long-term obligations, wages, and liabilities such as bank loans or other debts. This blog is not just about the importance of balance sheet here we are going to mention what we have to include in your balance sheet.

Balance sheets are essential tools for investors and shareholders to view a company’s progress. They analyze and understand the current financial statements. They are used along with the two other sheets of finance known as cash flow statements and income statements.

Balance sheet provide a view of assets and liabilities of the balance sheet and help individuals answer the owners’ questions. They show the net profit of the company yearly or quarterly, providing an estimate to check whether the assets are enough to pay liabilities, also they maintain the common stock value, earnings, and monitor record changes. They show the financial health to marketers, employees, and owners for future prediction and save them from any loss.

Determine the risks by calculating assets and liabilities. Show the company’s position in the future and how it will represent its brand in the future. Motivate owners to expand their business to earn handsomely from the business. This attempt helps them meet the current demands of clients and organizational needs.

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Who Prepares the Balance Sheet?

Several individuals prepare balance sheets. Company owners create them in small businesses, and in organizations, internal or external accountants create them. For mid-size private firms, internal accountants create the sheet, which external members such as investors or bank accountants observe. They occasionally create and check the balance sheet to assess the company’s progress. A company accountant is responsible for maintaining and handing over the balance sheet at the end of every year. It shows the progress of the whole year by highlighting the total values of assets and liabilities.

The accountant and finance team calculate the entire budget using a single formula, defining the performance of staff and highlighting productivity.

How to prepare a balance sheet?

Here are the ways to create a balance sheet:

Pick the balance sheet data: Data should show the liabilities, assets, and shareholder equity within a given period.

List all the assets of the company: Write current assets in a separate column to make it more clear to write liquid assets and receivable accounts first than inventory amounts. After listening to current assets, write non-current assets.

1. Add up all assets
2. After mentioning all assets, sum them up. To ensure your data is correct and up to date.
3. Identity current liabilities:
4. Write all liabilities that will be paid within a year in a separate column. It must be short-term payable notes or accrued liabilities.
5. Identify long-term liabilities.
6. List all the liabilities that will be settled after the year, such as pensions, bonds, etc.
7. Sum liabilities
8. Sum up long and short liabilities and total them.
9. Calculate the owner’s equity
10. Calculate the shareholder equity by calculating the retained earnings and capital.
11. Sumn up the total liabilities and owner’s equity

Use the formula: liabilities + equity = assets to calculate the financial health of the organization.

What Are the Uses of a Balance Sheet?

It gives a snapshot of the company’s financial position at a specific time. It helps business owners to evaluate the company’s financial goals and predict the future. A balance sheet crafts internal decisions through the listed information, along with an income statement and cash flow statement. It reviews the work of the company to track its progress. It is easier to create a balance sheet to enhance the company finances and double-check the figures against the actual records.

The balance sheet tracks performance over time to check the performance over time. Gives an insight into company growth, profitability, and financial health. It analyzes the trends to identify opportunities and potential problems a company has been facing for a year. Shows the dynamic change in company balance to secure the company’s finances.

Companies often provide balance sheets to investors and shareholders. To check whether they need loans from banks to deposit their debts. It is a valuable way to inform investors of the financial ratios and investment decisions.

What Is the Balance Sheet Formula?

The balance sheet calculates the company’s balance to calculate the assets and liabilities. The formula is total assets = total liabilities + total equity. It calculates the total amount of liabilities and assets for longer and shorter periods. Balance sheet displays how companies’ finances are used to define their net worth. It displays the assets on the right side and liabilities on the left side. If you have read the importance of balance sheet now its time to check out the formula for balance sheet.

Assets and liabilities are two categories that are very important for financial stability. Showcase the financial risks, improvements, and setbacks of the company. It compares with different company sheets to observe the downfalls and setbacks.

Features of a balance sheet

Here are the list of features of a balance sheet:

1. Liabilities
2. Retained earnings
3. Cash and cash equivalents
4. Account payable
5. Accounts receivables
6. Balance sheet equations
7. Inventory
8. Tangible assets
9. Debt
10. Common stock
11. Capital
12. Assets

Frequently Asked Questions about importance of balance sheet

What is the importance of balance sheet?

Balance sheets create a better understanding of funding for current and potential investors to predict the future of the company. They show the company’s financial status and what it owns and owes. This helps owners to create a proper strategy to achieve future goals. This is the importance of balance sheet.

What are the 5 purposes of the balance sheet?

It discloses the company’s capital structure, liabilities, assets, investments, and liquidity position. It gives ideas about the business’s financial position by displaying all details in standard formats.

What is the importance of the balance sheet in class 12?

It reveals the company’s financial status and position. It shows the assets, liabilities, and equity used for business development. This information analyzes the financial health of the company.

What is the important feature of balance sheet?

A balance sheet consists of a company’s liabilities and assets. Reference document for investors to know the financial health of the organization. Enable the position of the capital on specific data to define revenues and expenses. Determine business liquidity and calculate the net profit of the company

How many important components of balance sheet are there?

A balance sheet has three components: assets, liabilities, and equity. It follows the standard format to define the financial position of the company. Define the short-term investment, property, and major liabilities.

What are the advantages and disadvantages of the balance sheet?

PROS

• Provides an image of liquidity
• Shows the financial health of the company
• Compare the liabilities to equity

CONS

• Limitation restricts people from predicting the future
• The accounting method may shift the balance of the sheet
• Best for Conjunction with other financial statements.

Why is a balance sheet audit important?

The balance sheet is an important document that helps businesses understand what they expect to receive in the future. Help banks in decision making whether to give additional loans to specific businesses or not.

What are the limitations of balance sheet?

There are three basic limitations in a balance sheet omission of valuable non-monetary assets, assets being recorded on historical data, and use of estimates.

What are the types of balance sheet?

Types of balance sheets include:

• Liabilities
• Assets
• Cash flows
• Fixed assets
• Equity

What is the formula of balance sheet?

The balance sheet is calculated by summing up the total amount of assets and liabilities equal to the total amount of equity. The formula is total assets = total liabilities + total equity.

What are the 3 basic parts of a balance sheet?

It gives an overview of the company’s financial health. Compromise of three sections 1) the assets that the company owns, 2) the liabilities that are debited over the company, and lastly owners equity.

How to write a balance sheet?

Here are 5 simples steps to prepare the balance sheet:

1. Determine the reporting data and time
2. Identify assets
3. Identify liabilities
4. Calculate shareholder equity
5. Lastly, perform the formula of the balance sheet

How to learn balance sheet?

The balance sheet is divided into two main sections. Assets are on the top left side, liabilities are present on the top right side, and shareholder equity is also current on the right side. It combines the values of equity and liabilities and makes them equal to assets.

What is the difference between trial balance and balance sheet?

A trial balance sheet summarizes the closing balance of the ledgers of the company, whereas the balance sheet summarizes the company’s total liabilities, assets, and shareholder equity.