Reporting Requirements for Annual Financial Reports of State Agencies and Universities
General Accounting
Use the following four categories of activities to classify cash transactions:
- Operating
- Noncapital financing
- Capital and related financing
- Investing
Generally, cash receipts and cash payments are reported as gross rather than net. Two exceptions to thegross reporting are:
- Cash purchases and sales of cash and cash equivalents
- Assets and liabilities for which the turnover is quick and the maturities are three months or less (such as debt, loans receivable and the purchase and sale of highly liquid investments)
- Cash Flows from Operating Activities
Cash flows from operating activities result from providing services and producing anddelivering goods. They include all other transactions not defined as noncapitalfinancing, capital and related financing or investing activities. The operatingactivities section is, in a sense, a “catch-all” category.
Cash inflows (proceeds) from operating activities include:
- Cash receipts from sales of goods and services including receipts from collection of accountsreceivable and both short/long-term notes receivable from customers and students arisingfrom those sales
- Cash receipts from quasi-external operating transactions with other funds
- Grant receipts for activities considered as operating activities of the grantor government
- Cash receipts for reimbursem*nt of operating transactions
- Cash receipts from collection of program loans
Note: “Program loans” are loan programs undertaken to fulfill a governmental responsibility (such as low-income housing mortgages and student loans). As the loans made and collected (including the interest) are part of a governmental program, the loan activities are reported as operating activities, rather than investing activities.
- Cash contributions to a defined benefit pension plan administered through a trust that meets the criteria in GASB 68, paragraph 4, or to a defined benefit OPEB plan administered through a trust that meets the criteria in GASB 75, paragraph 4.
- Other cash receipts not classified in the other categories.
Cash outflows (payments) from operating activities include:
- Cash payments to suppliers of goods and services
- Cash payments to employees for services including benefits
Note: Separate accounts payable and payroll payable when determining the cashpayments.
- Cash payments for grants considered to be operating activities of the grantor
- Cash payments for quasi-external operating transactions (including payments in lieu oftaxes)
- Cash payments for program loans
- Cash payments for pensions or OPEB regardless of whether the defined benefit pension plan or defined benefit OPEB plan is administered through a trust that meets the specified criteria of either GASB 68, paragraph 4, or GASB 75, paragraph 4, respectively.
- Other cash payments not classified in the other categories
- Cash Flows from Noncapital Financing Activities
Cash flows from noncapital financing activities include borrowing money and repaying the principal andinterest on amounts borrowed for purposes other than to acquire, construct or improve capital assets.
Cash inflows (proceeds) from noncapital financing activities include:
- Cash receipts from short and long-term borrowings used for purposes other than to acquire,construct or improve capital assets
- Cash receipts from grants and voluntary non-exchange transactions (gifts) not used for capital assets or for specific activities considered tobe operating activities of the grantor
- Cash receipts from other funds except amounts used for capital assets, quasi-externaloperating transactions or reimbursem*nt for operating transactions
- Cash receipts from property and other taxes not specifically restricted for capitalpurposes
- Cash receipts from proceeds of state appropriations
Cash outflows (payments) for non-capital financing activities include:
- Repayments of principal and interest on borrowings for purposes other than acquiring,constructing or improving capital assets
- Grant payments to other governments or organizations for activities not considered asoperating activities of the grantor
Note: It is irrelevant whether the grantee uses the grant as an operating subsidy or forcapital purposes.
- Cash payments to other funds except for quasi-external operating transactions
- Cash Flows from Capital and Related Financing Activities
Cash flows from capital and related financing activities include acquiring and disposingof capital assets, borrowing money to acquire, construct or improve capital assets,repaying the principal and interest amounts and paying for capital assets obtained from vendors on credit.
Cash inflows (proceeds) from capital financing activities include:
- Receipts from proceeds of issuing or refunding bonds and other short or long-term borrowings usedto acquire, construct or improve capital assets
- Receipts from capital grants awarded to the governmental enterprise or othercontributions for capital assets
- Receipts from contributions made by other governments, organizations or individuals(gifts) for the specific purpose of defraying the cost of acquiring, constructing orimproving capital assets
- Receipts from sales of capital assets and proceeds from insurance on capital assets thatare stolen or destroyed
- Receipts from special assessments or property and other taxes levied for capital purposes
Cash outflows (payments) for capital financing activities include:
- Payments to acquire, construct or improve capital assets
- Payments on principal and interest or refunding on amounts borrowed for capital assets
Note: Proceeds of a refunding debt issue used to refund capital debt are reported in the capital andrelated financing category. Likewise, subsequent principal and interest payments on the refundingdebt are also reported as cash outflows in the capital and related financing category.
- Cash Flows from Investing Activities
Cash flows from investing activities include making and collecting loans (except programloans; see Cash Flows from Operating Activities) andthe acquisition and disposition of debt or equity instruments.
Cash inflows (proceeds) from investing activities include:
- Receipts from collections of loans (except program loans) and sales of other entities’ debt instruments (other than cash equivalents)
- Receipts from sales of equity instruments and from returns of investment in those instruments
- Receipts of interest and dividends received as returns on loans (except program loans), debt instruments of other entities, equity securities and cash management or investment pools
- Receipts from withdrawals on investment pools the governmental enterprise is not using as demand accounts
Cash outflows (payments) for investing activities include:
- Payments for loan disbursem*nts (except program loans) and acquisition of debt instruments of other entities
- Payments to acquire equity instruments
- Payments for deposits into investment pools the governmental enterprise is not using as demand accounts
