@Ellen107, there is no specific protocol for this particular situation. A security deposit is security to cover the cost of damages rather than cleaning.
Some loose interpretation of house rules will occur more frequently when hosts are offsite. Your rules state definitely no smoking, however smokers will content themselves with smoking outdoors....... Perhaps you need to go further and let potential guests no that the community does not tolerate smoking on the grounds, so it won't be acceptable inside or outside the accommodation.
The more concerning long term issue is maintaining a sound relationship with your owners corp. To this end I would suggest that you clarify in your description and house rules that there is no smoking on the property including outside the accommodation.
Consider puttinga specific mention about the potential for an extra charge in the event of smoking; and in your private Airbnb emailing I would back that up by ensuring that you put the question to prospective guests regarding smoker status. If they are smokers then give them concrete advice about where they can go off-site to have a cigarette, including taking a small disposal unit so they don't leave a pile outside the gate. By the time you have this conversation most will decide select another venue or comply with your advice.
In a lot of people management situations the easy option is to say no and think the problem is dealt with. Increased compliance will occur when we clearly outline a set of alternative behaviours which are acceptable to us.
It's a learning curve for each Host.
Chalk up any extra cleaning to the overall cost of doing business, and send a thankyou note and suitable gift to the owners corporation.
I won't bore you with my tale of cleaning after a recent stay by really lovely guests.It happens sometimes.
Best Regards,
