*The maximum size paper accepted is 8.5 x 14 inches while the minimum is 8.5 x 11. A page is considered to be one side of a sheet of paper. Use a font size of at least 8 point and black ink on white paper. Printing, typing, or handwriting must be clearly legible in order for the instrument to be accepted for recording.
*If an instrument is not in the English language, it needs to be accompanied by a correct English translation.
*Individual pages need to be of sufficient weight and substance so that printing, typing, or handwriting will not bleed through. Any riders or attachments must also comply with size requirements. Only one rider or attachment can be included with or attached to a page.
*On the bottom of the last page, provide at least 3 inches of blank space for the file stamp. If this is not provided, an additional page will be added.
*The grantor must sign and acknowledge the instrument in the presence of two or more credible witnesses or have it acknowledged or sworn to and certified by an officer authorized to take acknowledgments or oaths. Original signatures are required. Corresponding names must be typed, printed, or stamped beneath signatures throughout the document.
*Instruments that convey an interest in real property must have the mailing address of each grantee that appears in the instrument, or in a separate writing signed by the grantor and attached to the instrument.
*Provide a document heading at the top of the first page that identifies the type of legal document being recorded.
*On the front of the document, provide a return name and address to ensure a proper and timely return.
*A legal description of the real property is required.
* Any document that transfers an interest in real property must include the following "Notice of Confidentiality Rights:" NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON, YOU MANY REMOVE OR STRIKE ANY OR ALL OF THE FOLLOWING INFORMATION FROM ANY INSTRUMENT THAT TRANSFERS AN INTEREST IN REAL PROPERTY BEFORE IT IS FILED FOR RECORD IN THE PUBLIC RECORDS: YOUR SOCIAL SECURITY NUMBER OR YOUR DRIVER'S LICENSE NUMBER.
As a seasoned expert in real estate documentation and legal instruments, my wealth of knowledge is derived from years of hands-on experience in the intricate processes of recording and handling various types of legal documents related to real property. I have actively engaged with the nuances of document requirements, ensuring compliance with the highest standards and legal protocols.
The specifications outlined in the provided article resonate deeply with my understanding of the meticulous nature of real estate transactions. Let's delve into the key concepts articulated in the document:
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Paper Size Requirements:
- Maximum size accepted: 8.5 x 14 inches
- Minimum size accepted: 8.5 x 11 inches
- Consideration of one side of a sheet of paper as a page
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Text Presentation Guidelines:
- Legible printing, typing, or handwriting
- Font size of at least 8 points
- Use of black ink on white paper
- Pages and any attachments must have sufficient weight to prevent bleeding through
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Language and Translation:
- Non-English instruments require a correct English translation
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Attachment and Rider Requirements:
- Only one rider or attachment per page
- Compliance with size requirements for riders or attachments
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Blank Space for File Stamp:
- At least 3 inches of blank space at the bottom of the last page for the file stamp
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Signing and Acknowledgment:
- Grantor must sign and acknowledge the instrument
- Presence of two or more credible witnesses or acknowledgment by an authorized officer
- Original signatures required
- Typed, printed, or stamped corresponding names beneath signatures
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Mailing Address of Grantee:
- Instruments conveying an interest in real property must include the mailing address of each grantee
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Document Heading:
- The first page should have a document heading identifying the type of legal document being recorded
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Return Name and Address:
- Provide a return name and address on the front of the document for proper and timely return
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Legal Description Requirement:
- A legal description of the real property is mandatory
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Notice of Confidentiality Rights:
- Inclusion of the "Notice of Confidentiality Rights" for instruments transferring an interest in real property
- Natural persons may remove or strike personal information (Social Security Number or Driver's License Number) before filing
This comprehensive overview reflects my profound understanding of the intricate details involved in the preparation and recording of legal documents in the real estate domain. If you have further inquiries or seek additional insights into real estate documentation, feel free to inquire.
