In case your old PAN card is lost, or you want to close your company’s old PAN card and get a new one, then you will have to write a letter to your local income tax assessing officer. The PAN card surrender letter samples have been mentioned in the article. Go through it to have a clear idea of how it is written.
Table of Contents
- PAN Card Cancellation Request Letter Format?
- Samples of PAN Card Surrender Letter
- PAN Surrender Letter Format in Word for Individuals
- PAN Card Surrender Letter Format for Firms
- Sample Letter for Surrender of PAN Card of Partnership Firm
- Frequently Asked Questions on PAN Card Cancellation Request Letter Format
PAN Card Cancellation Request Letter Format?
For the cancellation of your PAN card, you will have to write a request letter to the local Income Tax Assessing Officer. The PAN card cancellation request letter format is similar to that of other formal letters. A PAN surrender request letter should be written in formal language mentioning the dates, subject, address, and most importantly, the reason behind the cancellation of your PAN card.
Samples of PAN Card Surrender Letter
Check the below samples of PAN card surrender letters for a better understanding of the PAN surrender letter format. You can request to cancel your individual PAN card or your business PAN card and also for your partnership firm; however, the PAN surrender letter format remains the same for all.
Pan Surrender Letter Format in Word for Individuals
448, Saheed Nagar
Bhubaneswar, 751007
01/05/22
The Income Tax Assessing Officer
The Income Tax Department
Bhagini Office
#55, Saheed Nagar
Bhubaneswar – 751007
Sub: Request to surrender my new PAN card
Respected Sir/Madam,
I, Anish Jha, am writing this letter to request you to cancel my new PAN card with number ______, which was issued two months ago. I had requested for the new PAN card because my old PAN card with number _______ got misplaced while I was travelling, but I have found my old card now.
Old PAN card number-
New PAN card number-
Kindly do the needful and cancel my new PAN card as I have deregistered this card from all services. I shall remain grateful for this kind gesture of yours.
Thank you.
Yours faithfully,
Signature
Anish Jha
Mobile: 99999
PAN Card Surrender Letter Format for Firms
753, Satya Nagar
Bhubaneswar, 651002
05/06/22
The Income Tax Assessing Officer
The Income Tax Department,
Brahmapura Office
#55, Satya Nagar
Bhubaneswar – 651002
Sub: Request to surrender IMS World Business PAN card
Respected Sir/Madam,
I, Asmit Pandey, Founder of IMS World Business, bearing the PAN card number _________, request you to kindly cancel the PAN card as I am closing my business because of market losses. I have removed the PAN number from all the registered services.
Kindly consider the request and cancel the above-mentioned PAN card at the earliest so that it could be easy for us to settle all other details.
Thank you.
Yours faithfully,
Signature
Asmit Pandey
Mobile: 99999
Sample Letter for Surrender of PAN Card of Partnership Firm
Beach Side Road, 75 Building,
Ganjam, Berhampur,
Odisha – 650022
12/09/22
The Income Tax Assessing Officer
The Income Tax Department,
Karmayatra Office
#333, Ganjam
Berhampur, 650022
Sub: Surrender request of PAN card
Respected Sir/Madam,
With due respect, we, the Magicwind Firm, which is located at Beach Side Road, 75 Building, Ganjam, request you to cancel our PAN with number _______ as soon as possible. It has been a tough time for our electrical firm during the pandemic; therefore we have decided to stop our business firm this month after the discussion with all our team members. Our team of Rakesh Shah, Mukesh Sahoo, Biswaranjan Ojha and Sarmili Oram have deregistered the PAN card from all the associated services.
Therefore, requesting you to cancel the PAN card at the earliest, and we shall be highly grateful to you for the same.
Thanking you.
Yours faithfully,
Signature
Mukesh Sahoo
Mail ID- first.last@gmail.com
Contact- 99999
Frequently Asked Questions on PAN Card Cancellation Request Letter Format
Q1
What is the PAN card cancellation letter format for a business firm?
The PAN card cancellation letter format remains the same for the individual as well as business firms, but if the business is partnered, then you will have to mention the names of all the partners. It is essential to mention your business name, address and PAN card number.
Q2
Why do I write a PAN card cancellation request letter?
In order to request for the cancellation of your PAN card, you will have to write a PAN card cancellation request letter to the Income Tax Assessing Officer of your locality.
Q3
Can the PAN card cancellation be made online?
Yes, the PAN card cancellation can be made online by visiting the NSDL website.
As an expert in taxation and documentation processes, particularly pertaining to PAN cards, I bring forth a wealth of knowledge and experience in navigating the intricacies of income tax regulations. My expertise is rooted in a comprehensive understanding of the procedures involved in obtaining, maintaining, and surrendering PAN cards.
The article you've shared outlines the process and provides samples for writing a letter to surrender or cancel a PAN card. Let's break down the key concepts covered in the article:
-
Purpose of the Letter:
- The primary purpose of the letter is to request the cancellation of a PAN card. This could be due to reasons such as the loss of the old PAN card, obtaining a new one, or closing a business entity.
-
Recipient of the Letter:
- The letter is addressed to the local Income Tax Assessing Officer. This is the authority responsible for handling PAN-related matters.
-
Format of the PAN Surrender Letter:
- The letter follows a formal format typical of official correspondence.
- It includes the sender's address, date, recipient's details, a subject line indicating the purpose of the letter, and the body of the letter explaining the request.
- Crucially, it includes the old PAN card number and the new PAN card number (if applicable).
-
Samples for Individuals and Firms:
- The article provides specific sample letters for individuals and firms.
- The individual sample requests the cancellation of a new PAN card that was obtained due to the loss of the old one.
- The firm samples include one for a business entity and another for a partnership firm. The partnership firm's sample includes the names of all partners.
-
Reasons for Cancellation:
- Reasons for cancellation vary, such as finding the old PAN card, closing a business due to market losses, or discontinuing operations during tough times.
-
Contact Information:
- Each letter includes the sender's contact information for further communication.
-
Frequently Asked Questions (FAQs):
- The article anticipates common queries and provides concise answers.
- It clarifies that the cancellation request can be made online through the NSDL website.
Understanding and adhering to the PAN card surrender letter format is crucial to ensuring a smooth and timely process. Whether for individuals or businesses, the provided samples serve as valuable templates for those navigating the complexities of PAN card-related procedures.
