Kenya - Apply for a Licence to store Fuel and petroleum products (2024)

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Procedure[edit]

• Licensing is done through the Petroleum Licensing Committee of the Energy and Petroleum Regulatory Authority in accordance to the requirements of the Energy Act 2006

Apply Online[edit]

Step 1 Register with EPRA portal

1. Open EPRA Website: EPRA Website
   
2. Click on the tab “online services portal” to access the EPRA licensing portal
   
3. For new users click on the “Create Account” option to register in the portal. For existing users login using your user name and password
   
4. Upon entering the next page ,Click on the “apply for a new licence” button to proceed with your application
   
5. Select “business/company” to be able to apply for the license.
   
6. Enter your business details and press save. Ensure that you enter your correct email address. Create a unique username and password.
   
7. Open your email, you will find a message from EPRA. Open our portal through the link given in your inbox to activate your account.

Step 2 Apply for petroleum storage

1. Log in to the portal using your provided username and password in (7) above. Under the license management tab click select New Application and under the Petroleum Sector select “Storage of petroleum products(Except LPG)” then click on “Continue with Registration”
   
2. This will lead you to the Licence Application: Petroleum Business Licence (Except LPG) page where you will be required to fill in the provided sections;
   

   (i) Bio data
   

   (ii) Directors
   

   (iii) Description of Premises
   

   (iv) License category ( Select: Storage of petroleum products(Except LPG) )
   

3. Upload your scanned documents in their respective places and press next. These documents include
   

   (i) CR12 from the Registrar of companies (Not older than one (1) year) for limited companies
   

   (ii) Certificate of Incorporation / Business Registration Certificate
   

   (iii) Valid Tax Compliance Certificate from Kenya Revenue Authority
   

   (iv) Legible Copies of Identification Documents i.e. IDs/Passports for all the Company directors
   

   (v) Single Business Permit to operate business from the respective County Government
   

   (vi) Environmental Impact Assessment (EIA) License (if New) or Environmental Audit acknowledgement letter from NEMA (if existing)
   

   (vii) Fire Clearance Certificate for the facility from the respective County Fire Department
   

   (viii) Proof of compliance with the Kenya Standard (KEBS letter)
   

   (ix) Work Permits Class "G" for foreign directors as per CR12
   

   (x) A valid copy of certificate of registration of work place from DOSHS
   

   (xi) Valid certificate(s) of Calibration of the petroleum tank(s)
   

4. Select date of premise inspection.
   
5. Submit your application and print the application notification.

Step 3: Notification inspection and premise inspection

1. You will then receive a notification of premise inspection.
   
2. An EPRA officer will then visit your business premises to do an inspection. He will inspect the building, electrical tools and equipment.
   
3. After inspection the officer will make recommendations to the Petroleum Licensing Committee of the Energy and Petroleum Regulatory Authority (EPRA) in accordance to the requirements of the Energy Act 2006

Step 4: Obtain notice to collect license and obtain petroleum storage license

1. The licence is usually ready after a period of 30 days.
   
2. No fee is charged for the license application.
   
3. Notification for collection will be made through email and text message. One is required to collect the licence from the ERC offices. You are required to carry a proof of identity during collection.

Apply in Person[edit]

1. The applicant should visit the energy regulatory commission offices to make the application. The applicant will be given a Licence Application form: Petroleum Business Licence (Except LPG) Storage of petroleum products (Except LPG) to fill.
   
2. Fill in the required details.
   
3. Attach copies of the required documents and submit to the EPRA offices for processing. These documents are mentioned in the Required Documents section below.
   
4. The licence is usually ready after a period of 30 days.
   
5. No fee is charged for the license application.
   
6. Notification for collection will be made through email and text message. One is required to collect the licence from the EPRA offices. You are required to carry a proof of identity during collection.

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Required Documents[edit]

All the documents are mandatory,

1. CR12 from the Registrar of companies (Not older than one (1) year) for limited companies
   
2. Certificate of Incorporation / Business Registration Certificate
   
3. Valid Tax Compliance Certificate from Kenya Revenue Authority
   
4. Legible Copies of Identification Documents i.e. IDs/Passports for all the Company directors
   
5. Single Business Permit to operate business from the respective County Government
   
6. Environmental Impact Assessment (EIA) Licence (if New) or Environmental Audit acknowledgement letter from NEMA (if existing)
   
7. Fire Clearance Certificate for the facility from the respective County Fire Department
   
8. Proof of compliance with the Kenya Standard (KEBS letter)
   
9. Work Permits Class "G" for foreign directors as per CR12
   
10. A valid copy of certificate of registration of work place from DOSHS
    
11. Valid certificate(s) of Calibration of the petroleum tank(s)
    
12. Scanned original copies of Identification documents (IDs or Passports for all the directors)
    
13. Certificate of compliance with the Physical Plarining Act of 1999

Office Locations & Contacts[edit]

Eligibility[edit]

• All companies and other stakeholders who wish to engage in Petroleum business in Kenya.

Fees[edit]

• Application is free of charge
  
• The annual fees for a licence to store petroleum is be one hundred shillings for every five thousand gallons ( 100ksh/5000 gallons ) or part thereof with a maximum fee of two thousand shillings

Validity[edit]

• Validity period is one year from the day of issue.

Documents to Use[edit]

• Application documents are available at the EPRA offices.
  
• Application are also done online

Sample Documents[edit]

Please attach sample completed documents that would help other people.

Processing Time[edit]

• The processing time is 30 days.

Related Videos[edit]

Instructions[edit]

1. Register with EPRA portal
   
2. Apply for petroleum storage
   
3. Notification of inspection
   
4. Inspection
   
5. Obtain notice to collect licence
   
6. Obtain petroleum storage licence

Required Information[edit]

1. Description of the premises(Town/Location/name of the Road /Name of the Building /Whether it is a Branch /Available office and storage area (in Sq. Feet)
   
2. Details of Business (Business registration No./ Registration Date)
   
3. Names of partners, their addresses and nationalities
   
4. Areas where the business will operate
   
5. Previous experience in storing petroleum products.
   
6. Name and address of bank(s) or financial institution(s) where the business account(s) is/are maintained
   
7. Storing of the receptacles and equipment available
   
8. Fire prevention/handling equipment’s available
   
9. Environmental impact assessment/environmental audit.

Need for the Document[edit]

• A licence is required in order to ensure that those keeping and dispensing petroleum product, do so in a safe manner that is unlikely to cause risk to the public or environment.
  
• The license will allow you to keep an approved quantity of petroleum. It is an offence to keep an amount in excess of this, as is failing to comply with any of the license conditions, or, keeping licensable quantities without a license.

Information which might help[edit]

• The issuing authority for this license is Energy and Petroleum Regulatory Authority .
  
• According to the Energy Act CAP. 314
  

1. A person shall not conduct a business of importation, refining, exportation, wholesale, retail, storage or transportation of petroleum, except under and in accordance with the terms and conditions of a valid licence.
   
2. A licensee shall not sell petroleum to a person for the purpose of exportation or for resale in Kenya unless that person has a valid exporters or retail licence under this Act.
   
3. A person shall not use a vehicle for the purpose of transporting petroleum unless there is in force, in respect of that vehicle, a valid petroleum permit issued under this Act.
   
4. No person shall drive a vehicle, or engage a driver, for the purpose of transporting petroleum unless such driver is certified for that purpose in accordance with this Act.
   
5. A person who contravenes this section commits an offence and shall, on conviction, be liable to a fine

Other uses of the Document/Certificate[edit]

Please explain what are other uses of obtaining this document/certificate.e.g. Birth Certificate can be used as proof of identity.

External Links[edit]

• EPRA Licensing information
  
• Energy Act
  
• Requirements for license

Others[edit]

• An application for a renewal of a licence shall be made at least thirty days before the expiry date of the current licence and must be accompanied by the prescribed fee.