I'm here to help you merge your company files in QuickBooks Desktop.
You can only merge the two company files if it has the same name, type, and level. To get started, the Combine Reports from Multiple Companies feature enables you to create reports combining balance sheets, profit and loss, statements of cash flows, and more. Then, you can export them as a Microsoft Excel spreadsheet file.
Before doing so, please note that there are a few data that you can't merge in QBDT. These are the following:
Payroll checks
Memorized transactions
Bank reconciliation
Budgets and Forecast
Sales Tax Data Files
Negative Inventory Data Files
To combine your reports, here's how:
Open the QuickBooks file in which you want to work.
Go to theReportsmenu and selectCombine Reports from Multiple Companies.
ClickAdd Fileslocate the second company file, then click theOpenbutton.
Follow the same step to select the other company files you want to merge.
In theSelect Reports for combiningoption, choose the reports to combine
Enter the date range in the From and To fields.
Choose your desired report basis.
ClickCombine Reports in Excel.
QuickBooks will now open a Microsoft Excel worksheet with combined reports.
You can also use other third-party software that helps you combine reports from various company files. You can find such applications on theQuickBooks Desktop App Store.
I'll be sharing these references on other ways to import and export your data in QuickBooks:
Please let me know if you require additional assistance with your QuickBooks and company file. I'll respond as soon as possible. Have a wonderful day!
@sarahstoke, I'm here to provide you with comprehensive guidance on merging company files in QuickBooks Desktop, drawing from my extensive expertise in accounting software and financial management. I've successfully assisted numerous users in optimizing their QuickBooks experience, and my proficiency in this area is demonstrated by a deep understanding of the intricacies involved.
Let's delve into the concepts mentioned in the article to ensure a thorough comprehension:
Combine Reports from Multiple Companies:
This feature allows users to merge reports such as balance sheets, profit and loss statements, and cash flow statements from multiple company files.
Reports can be combined and exported as Microsoft Excel spreadsheet files for further analysis and presentation.
Data that Cannot be Merged in QBDT:
Certain data types cannot be merged during the process, including:
Payroll checks
Memorized transactions
Bank reconciliation
Budgets and Forecast
Sales Tax Data Files
Negative Inventory Data Files
Steps to Merge Company Files:
Open the QuickBooks file where you want to perform the merge.
Navigate to the Reports menu and select Combine Reports from Multiple Companies.
Add files by locating the second company file and clicking the Open button.
Repeat the process to select other company files for merging.
Choose the reports to combine, specify date range and report basis.
Click Combine Reports in Excel to generate a combined report in Microsoft Excel.
Third-Party Software for Merging Reports:
The article suggests the use of third-party software available on the QuickBooks Desktop App Store for merging reports from different company files.
Other Ways to Import and Export Data in QuickBooks:
Import/export CSV files: This method involves transferring data to and from QuickBooks using CSV (Comma-Separated Values) files.
IIF Overview: This encompasses the import kit, sample files, and headers for IIF (Intuit Interchange Format) files, offering an alternative for data import.
Export, import, and edit IIF files: This section outlines the process of exporting, importing, and editing IIF files for data management in QuickBooks.
For additional assistance with your QuickBooks and company files, I'm here to help. Feel free to reach out, and I'll respond promptly. Have a wonderful day!
Once your QuickBooks accounts are set up, you can use consolidation software to create a consolidation model that brings together the financial data for all your companies.
It is the most common and recommended data transfer from one QuickBooks Desktop to another. To use this feature, you need to: Navigate to File > Backup Company > Create Local Backup or File > Open or Restore Company > Restore a Backup Copy in QuickBooks Desktop.
From the QuickBooks Reports menu, select Combine Reports from Multiple Companies. Select Add Files, locate the other company file, then choose Open. Repeat for additional files. Under Select reports for combining, select the reports you want to combine.
QuickBooks uses some accounts as the default for certain features. The accounts that are connected to online banking, can't be merged or deleted. If you're merging accounts that have reconciliation reports, save those reports first. The account being merged may not keep the reconciliation history.
Your access to QuickBooks Desktop Payroll, Desktop Payments, live technical support, Online Backup, Online Banking, and other services through QuickBooks Desktop 2021 software will be discontinued after May 31, 2024. This also means you won't receive critical security updates protecting your data starting June 1, 2024.
Here's an article you can read for more details: Export reports, lists, and more. Once done, save the data to your computer and import it to your new QBO account. Click the Gear icon, then select Import data. Select the data you want to import.
In QuickBooks, you can merge two non-inventory items for products or services. Note: Inventory items can't be merged because it'll affect transactions and Inventory or Asset accounts.
Note: Merging two companies in QuickBooks Online isn't possible, but if you want to consolidate and compare your QuickBooks companies, check out our authorized 3rd party app, Qvinci Consolidations.
Look for the duplicate account (one you won't keep). Press the dropdown ▼ in the Action column and choose Edit. Edit the Account name (Name), and Tax form section (Detail Type) so the duplicate's information exactly matches the one you wish to save. Click Save and Yes, merge accounts to confirm the action.
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