A fund is a self-balancing set of accounts with assets, liabilities, and a fund balance. Funds show ownership of cash and fund balance and are distinguished by their source of revenue. Funds may be restricted or unrestricted and may be specific to one department or shared by many departments. UO has thousands of funds which are grouped in fund types based on similar characteristics. They are hierarchical and roll up from detailed to summary level.
Budgeted Operations - Fund Type 11
Used to account for unrestricted resources that are available for current operations and are not accounted for as an auxiliary or service department. Revenue sources include:
- State appropriations
- Student instruction fees
- Sales and service income of educational departments
- Investment income that is unrestricted and available for current operations
- Indirect cost reimbursem*nts
Expenditure functions are:
- Instruction
- Research
- Public Service
- Academic Support
- Student Services
- Operational and Maintenance of Plant
- Institutional Support
- Budgeted Reserves
Examples of Budgeted Operations
General Fund - 001100
- Budgeted fund shared by many departments
- Used for general expenses of operating the university
- Revenues come from state appropriations and student fees for tuition
ASA Fund - 001100
- Shared budgeted fund (part of General Fund)
- Used to provide support to eligible professors
- Items purchased are UO property
ICC Fund - 001700
- Shared budgeted fund
- Used for general expenses
- Revenues come from overhead charges to grants for use of UO facilities
Income/Expense Funds - 0012XX, 0013XX, 0014XX
- Specific to one department
- Used for general expenses
- Revenues come from student fees and/or department sales/services
Unrestricted funds to account for self-sustaining student activities related to instruction, community education, public service, and scholarships. Examples include field trips, non-credit conferences, workshops, non-instructional camps or seminars offered to general public, theater and music activities, and financial aid funds generated from fund raising activities. Revenue comes from student fees and fees charged to participants.
Examples of Designated Operations Funds
Unrestricted Gifts - 060XXX
- Specific to one department
- Used for general expenses
- Revenues come from gifts having no donor restrictions
Unrestricted funds to account for activities established to provide services to campus departments, other schools, or the general public. They are expected to be self-sustaining and break-even. Examples include Computing Center, Telecom, Printing, and Mail Services.
Housing Auxiliary - Fund Type 21
Auxiliary funds account for activities related to entities that have been specifically designated as auxiliary enterprises. An auxiliary enterprise is an entity that exists primarily to furnish services to students, faculty and staff. Housing funds are student auxiliaries that account for activities primarily intended to serve the student bodies' housing needs.
Student Centers and Activities Auxiliary - Fund Type 22
Auxiliary funds account for activities related to entities that have been specifically designated as auxiliary enterprises. An auxiliary enterprise is an entity that exists primarily to furnish services to students, faculty and staff. Student Centers/Activity funds are student auxiliaries that account for activities primarily intended to serve the student body. Examples include EMU, Career Planning, and Counseling Center.
Intercollegiate Athletics Auxiliary - Fund Type 23
Auxiliary funds account for activities related to entities that have been specifically designated as auxiliary enterprises. An auxiliary enterprise is an entity that exists primarily to furnish services to students, faculty and staff. Intercollegiate Athletics funds account for athletic activities in participation with other institutions.
Health Services Auxiliary - Fund Type 24
Auxiliary funds account for activities related to entities that have been specifically designated as auxiliary enterprises. An auxiliary enterprise is an entity that exists primarily to furnish services to students, faculty and staff. Housing funds are student auxiliaries that account for activities primarily intended to serve the student bodies' Health Services needs.
Parking Auxiliary Fund - Type 25
Auxiliary funds account for activities related to entities that have been specifically designated as auxiliary enterprises. An auxiliary enterprise is an entity that exists primarily to furnish services to students, faculty and staff. Parking funds are student auxiliaries that account for activities related to on campus parking needs.
Other Auxiliaries - Fund Type 29
Auxiliary funds account for activities related to entities that have been specifically designated as auxiliary enterprises. An auxiliary enterprise is an entity that exists primarily to furnish services to students, faculty and staff. Examples of other auxiliaries include Vivian Olum Child Development Center, Vending, and Library Copying.
Restricted Funds - Fund Type 30
Account for resources that are available for current operations, but are restricted to specific purposes by the donor, or the granting or contracting agency. Examples include grant funds limited to use for sponsored research and donated gifts with donor imposed restrictions.
Loan Funds - Fund Type 41
Central administrative funds used to account for resources available for loans to students and for the loans made to students. Revenues come from individuals, corporations, foundations, and government agencies. The three classifications of loan funds are:
- Institutional loan funds - Gifts which the donor has specified are to be used for student loans.
- Institutional matching loan funds - Institutional fund provided to match Federal government loans.
- Government loan funds - Loan funds provided by Federal or State government. For example, National Direct Student Loans.
Unexpended Plant Funds - Fund Type 81
Accounts for resources that are available for capital additions and improvements. The principal revenue sources for unexpended plant funds are:
- Building bond proceeds
- State appropriations restricted to plant fund uses
- Student building fees
- Income from investment of unexpended plant funds
- Grants from government agencies
- Gifts restricted by donors to capital outlay
- Building indirect cost recoveries
- Contributions of building repair and equipment replacement reserves
Renewal & Replacement Funds - Fund Type 83
Accounts for the value of capital assets, the liability associated with those assets, and the net investment in capital assets. Net investment is the acquisition value less the outstanding liabilities. Capital assets include land, buildings, improvements other than buildings, and equipment and furnishings that are capitalized.
Agency Funds - Fund Type 91
