Accounting Software for Medium Sized Businesses | QuickBooks® (2024)

Money movement services are provided by Intuit Payments Inc., licensed as a Money Transmitter by the New York State Department of Financial Services. For more information about Intuit Payments' money transmission licenses, please visit https://www.intuit.com/legal/licenses/payment-licenses/.

*Limited time offer terms

QuickBooks products: Offer available for QuickBooks Online and/or QuickBooks Online Payroll Core, Premium, or Elite (collectively, the “QuickBooks Products”). The offer includes either a free trial for 30 days (“Free Trial for 30 Days”) or a discount for 3 months of service (“Discount”) (collectively, the “QuickBooks Offer”). QuickBooks Live Bookkeeping is not included in the QuickBooks Offer.

Discount: Discount applied to the monthly price for the QuickBooks Products is for the first 3 months of service, starting from the date of enrollment, followed by the then-current monthly list price. To be eligible for this offer you must be a new QuickBooks customer and sign up for the monthly plan using the “Buy Now” option.

Limited time offer terms: Your account will automatically be charged on a monthly basis until you cancel. If you add or remove services, your service fees will be adjusted accordingly. If you upgrade or downgrade to a different subscription, the price will change to the then current list price for such relevant subscription. Sales tax may be applied where applicable. This offer can’t be combined with any other QuickBooks offers. Offer only available for a limited time and to new QuickBooks customers.

Cancellation: To cancel your QuickBooks Products subscription at any time go to Account & Settings in QuickBooks and select “Cancel.” Your cancellation will become effective at the end of the monthly billing period. You will not receive a pro-rated refund; your access and subscription benefits will continue for the remainder of the billing period.

QuickBooks Live Bookkeeping Guided Setup:The QuickBooks Live Bookkeeping Guided Setup is a one-time virtual session with a QuickBooks expert. It’s available to new QuickBooks Online monthly subscribers who are within the first 30 days of their subscription. The QuickBooks Live Bookkeeping Guided Setup service includes: providing the customer with instructions on how to set up chart of accounts; customized invoices and setup reminders; connecting bank accounts and credit cards. The QuickBooks Live Bookkeeping Guided Setup is not available for QuickBooks trial and QuickBooks Self Employed offerings, and does not include desktop migration, Payroll setup or services. Your expert will only guide the process of setting up a QuickBooks Online account. Terms, conditions, pricing, special features, and service and support options subject to change without notice.

**Features

Spreadsheet sync: Automatic refresh requires setup and will update workbooks or individual sheets every time you open the workbook or login to Spreadsheet Sync. See more details here.

Anywhere Access: QuickBooks Online Mobile: QuickBooks Online requires a computer with a supported Internet browser (see System Requirements for a list of supported browsers) and an Internet connection (a high-speed connection is recommended). The QuickBooks Online mobile app works with iPhone, iPad, and Android phones and tablets. Devices sold separately; data plan required. Not all features are available on the mobile apps and mobile browser. QuickBooks Online mobile access is included with your QuickBooks Online subscription at no additional cost. Data access is subject to cellular/internet provider network availability and occasional downtime due to system and server maintenance and events beyond your control. Product registration required.

Priority Circle: Access to Priority Circle and its benefits are available only to customers located in the 50 United States, including DC, who have an active, paid subscription to QuickBooks Desktop Enterprise or QuickBooks Online Advanced. Eligibility criteria may apply to certain products. When customers no longer have an active, paid subscription, they will not be eligible to receive benefits. Phone and messaging premium support is available 24/7. Support hours exclude occasional downtime due to system and server maintenance, company events, observed U.S. holidays and events beyond our control. Intuit reserves the right to change these hours without notice. Terms, conditions, pricing, service, support options, and support team members are subject to change without notice.

Enhanced Custom Fields: Up to 48 unique active custom fields available only in Sales forms, Purchase Orders, and Customer Info. If a unique custom field is duplicated in any of the aforementioned templates, the number of customizable fields will decrease.

Automatic data backup and recovery: QuickBooks Online uses technical and administrative security measures such as, but not limited to, firewalls, encryption techniques, and authentication procedures, among others, to work to maintain the security of your online session and information.

Industry benchmarks: Feature availability varies and is dependent on available data. Only supports businesses which use accrual accounting.

Create and assign tasks from any device: Task management requires a supported internet browser and an internet connection (a high-speed connection is recommended). Feature is unavailable on QuickBooks Online mobile.

**Product Information

QuickBooks Online system requirements: QuickBooks Online requires a requires a persistent internet connection (a high-speed connection is recommended) and computer with a supported Internet browser or a mobile phone with a supported operating system (see System Requirements) and an Internet connection (a high-speed connection is recommended). Network fees may apply.

QuickBooks Online Payroll: QuickBooks Online Payroll terms: Each employee (active or on paid leave) is an additional $6/month for Core, $8/month for Premium, and$10/month for Elite.Contractor payments via direct deposit are $6/month for Core, $8/month for Premium, and $10/month for Elite. The service includes 1 state filing. If your business requires tax calculation and/or filing in more than one state, each additional state is $12/month for Core and Premium.There is no charge for state tax calculation or filing for Elite. The discounts do not apply to additional employees and state tax filing fees.

QuickBooks Payments: QuickBooks Payments account subject to eligibility criteria, credit and application approval. Subscription to QuickBooks Online is required. Money movement services are provided by Intuit Payments Inc., licensed as a Money Transmitter by the New York State Department of Financial Services.

Mailchimp integration: QuickBooks Online and Mailchimp sold separately. Integration available.

Accounting Software for Medium Sized Businesses | QuickBooks® (2024)

FAQs

Is QuickBooks good for a medium-size business? ›

QuickBooks Enterprise is the version that's typically recommended for medium-sized businesses. It offers advanced features such as advanced inventory management, advanced pricing, and advanced reporting capabilities. QuickBooks Enterprise also supports multiple users, making it ideal for businesses with a larger team.

What software do most companies use for accounting? ›

Top 10 Accounting Software for Enterprise Businesses
  • NetSuite.
  • Sage Intacct.
  • BlackLine Financial Close Management.
  • Microsoft Dynamics 365 Business Central.
  • SAP ECC.
  • SAP S/4HANA Cloud.
  • SAP Business One.
  • QuickBooks Online.

Can Excel be used instead of QuickBooks? ›

Can you use Excel like QuickBooks? No, Excel cannot replace QuickBooks completely, as they serve different purposes. Excel is a spreadsheet program for analyzing data, while QuickBooks is an accounting software for tracking financial transactions.

What accounting software that was developed by Intuit is most commonly used by small and medium size businesses? ›

Quickbooks Overview

QuickBooks is the most popular accounting software programs in the global accounting software market. Quickbooks was started by Intuit which was founded back in 1983 by Scott Cook and Tom Proulx in Mountain View, CA just two years after IBM introduced their first personal computer.

Why don't big companies use QuickBooks? ›

QuickBooks was developed to automate a limited set of major accounting functions. Most companies don't integrate QuickBooks with other business software and manage integrations manually instead. While this works for small businesses with small data volumes, this is not feasible when the business grows.

Why don t large companies use QuickBooks? ›

QuickBooks is unable to track multiple entities

Using QuickBooks, each company entity requires a separate instance. The lack of tracking can lead to duplicate invoices and payments. QuickBooks also lacks some important features that are essential for businesses with multiple entities.

What is the simplest bookkeeping software? ›

FreshBooks is one of the easiest accounting software to use. The software is designed for small business owners who don't have an accounting background. You can create and send invoices, track expenses, manage projects and clients, and view reports.

What is the simplest accounting software for a small business? ›

Best Accounting Software for Small Businesses
ProductBest for▼
Zoho Books Learn more on Zoho Books' secure website4.5/5 Best for Startup accounting software
FreshBooks Learn more on FreshBooks' secure website4.5/5 Best for Freelancers
Xero Learn more on Xero's secure website5.0/5 Best for Simple accounting software
8 more rows

What is the most user-friendly accounting software? ›

Best Overall QuickBooks Online

Intuit's QuickBooks Online is one of the most familiar names in accounting software, widely used by small businesses and their bookkeeping and tax professionals. The cloud-based software can be accessed through a web browser or a mobile app.

Do bookkeepers use Excel or QuickBooks? ›

While you can learn Excel tips and tricks to manage basic bookkeeping, QuickBooks offers advanced automation, bank integration, and robust reporting tools, making it a more efficient and accurate solution, especially as your business grows.

What is the better to use than QuickBooks? ›

Who should use it: Xero is one of the best QuickBooks alternatives because it's rich with features established businesses need to manage finances and projects.

Is Excel enough for accounting? ›

Excel is an excellent accounting tool for a self-employed individual or a very small business with only basic accounting requirements because it is simple to use yet infinitely malleable.

Is QuickBooks Desktop being phased out? ›

Your access to QuickBooks Desktop Payroll, Desktop Payments, live technical support, Online Backup, Online Banking, and other services through QuickBooks Desktop 2021 software will be discontinued after May 31, 2024. This also means you won't receive critical security updates protecting your data starting June 1, 2024.

Is FreshBooks better than QuickBooks? ›

FreshBooks is best for freelancers, solopreneurs, and small businesses that offer services and don't intend to grow much. It offers time tracking, unlimited invoicing, basic project management, and basic reporting at a low price. QuickBooks is best for medium to large businesses and businesses that have plans to grow.

What is Intuit vs QuickBooks? ›

Intuit and QuickBooks are related, but they are not the same. Intuit Inc. is the company that develops various financial, accounting, and tax-related software products, and QuickBooks is one of the products developed by Intuit.

What size business is QuickBooks good for? ›

QuickBooks offers a suite of solutions that simplify your medium-sized business needs. Key solution offerings include accounting, time management, payroll, payments, capital, and live support.

What size company should use QuickBooks? ›

QuickBooks is sufficient for a business with five people or less in its accounting department. Additional complexities like a need for inventory management or more advanced reporting can mean QuickBooks may not be right for some with small accounting departments.

How large of a business can QuickBooks handle? ›

Get 6x the list capacity of other QuickBooks Desktop solutions with room to grow to up to 1 million customers, vendors, and inventory items. In addition, get faster payroll inside QuickBooks, deeper insights with 200+ reports, and focused editions for your industry.

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