The waiting period after any job interview can make you restless. However, the time between the interview and the final result can be used to communicate with the hiring manager to increase the probability of freezing your spot. It can start with the thank you mail that you can send within a day of the interview. Then in the succeeding weeks, you can do more follow-up emails when the reference checks are in progress and sometimes prolong the final selection.
If there is no communication until the third week, a candidate can be proactive by sending a follow-up email after a reference check. This makes sure you stay on the interviewer’s watch list and will be an expression of your active interest in the job.
Follow-Up Email Samples After Reference Check
Here we will go through some good samples of a follow-up email after reference checks from where you can take cues for writing follow-up mail and improving your hiring chances.
#1. Follow-up Email That Expresses Confidence About Feedback
Hi [Interviewer’s name],
Thank you for taking the time to speak to me and also for the crisp outline of ideas during the interview. I trust my credentials, such as skills, aptitude, and enthusiasm, have been validated by my references and would help you get more understanding of my work ethic and experience.
I look forward to your mail on the next steps. You can contact me any time if you need additional references or information; please feel free to contact me. I wish you good luck with the hiring process and look forward to hearing from you.
Thank you,
[Your name]
Contact information
#2. Follow-up Email Mentioning Reference Check
Hi [Interviewer’s name],
While thanking you for the time during the interview, I want to express that the description of the role and its potential have strengthened my interest in working for your company.
I believe the reference checks endorse my work-related qualities. In case you need anything extra, please reach out to me at any time. I will also provide you with additional references if required. I also keenly await your communication on further steps.
Thank you very much.
Best regards,
[Your name]
Contact information
#3. Follow-up Email After Two Weeks
Hi [interviewer’s name],
It was some two weeks ago that we had a conversation about my job application. In this mail, I want to reiterate my enthusiasm for this job and do a short follow up too. I know you have many applicants on board, and it will be a time-consuming process to verify all references. Nevertheless, I hope you had a satisfactory reference check on my profile. Please feel free to as for any additional information, including any new references or clarification on any matter regarding the reference check.
Thanks again for your time, and I look forward to your communication to the next step,
All the best,
[Your name]
Contact information
#4. Follow-up Email After Reference Check
Hi [Interviewer’s name],
I am connecting again two weeks after our last interaction about my application. I reiterate that I am passionate about joining your company, and I want to offer my expertise. The interview made me feel I was right for the role. I know you have more profiles at hand, and I will wait for your response.
In case you want to discuss any matter that cropped up during the reference check, please feel free to reach out to me anytime. I look forward to your mail on the next step,
Thank you,
[Your name]
Contact information
#5. Follow-up After Reference Check; Two Weeks Later
Hi [Interviewer’s name],
I hope my email finds you in good cheer. I know you are in the advanced process of screening the candidates for the role you interviewed me for. I would like this opportunity to express my interest in working for your company as I feel hugely inspired by our interview and also admire the values you are upholding in the business.
Since it has been more than two weeks since we spoke, I am wondering if you need any additional information. If so, please feel free to contact me and also discuss anything new. Thanks for your encouragement, and I will wait to hear from you.
Thanks and best regards,
[Your name]
Contact information
#6. Follow-up Email After Reference Check And Making a Point
Hi [Name],
Hope this mail finds you in good cheer. Since it has been almost three weeks since we interacted, I hope you have contacted my references. I would also like to express my continued interest in the job.
During the interview, we touched upon many points about my experience in past roles. If you want to discuss anything about that or some matter that came up in your reference check, please reach out to me. I look forward to hearing your decision on the further steps.
Thank you.
[Your name]
Contact information
#7. Follow-up Email After 20 days
Hi [interviewer’s name],
How are you, Sir? It has been almost 20 days since I met you for the interview and had a detailed interaction. I am reaching out to you again to check whether I need to submit any new information, including additional references. To expedite the hiring process, if you want me to provide any new details, please contact me.
I also want to express my thanks for your time on the interview and reiterate that I am very inspired to work for your reputed company. I feel the company culture is in line with my values.
If you like to discuss anything that surfaced during the reference checks, please feel free to contact me. I look forward to hearing your decision.
Thank you,
[Your name]
Contact information
#8. Follow-up Email Expecting a Reference Check Is Complete
Hi [Name of the Interviewer]
While thanking you for the time spent during the interview, I hope the hiring procedure is making progress. It is almost three weeks since we had an elaborate interaction, and I know the high number of applicants might be taking your time. If you need any additional information about me, please feel free to reach out.
I will be excited to work for a famed organization like yours. Please feel free to contact me with any new updates about my Resume. I look forward to your intimation of the next process.
Sincerely,
[Your Name]
Contact information
#9. Follow-up Mail On Reference Checks with a Positive Note
Hi [Name of the Interviewer]
Sir, I hope this mail finds you in good cheer. I know you may be busy with the hiring steps. I just wanted to find out if you had good contact with my references. If you need any clarity at any point, I can help and also provide additional references. As indicated during the interview, my ambition to work for your company is strong, and I await your communication on the matter.
Sincerely,
[Your name]
Contact information
Conclusion
Follow-up emails after reference checks also help in determining whether a candidate is a right fit or not. A hiring manager will easily make out from the references’ response whether that person is outstanding or yet another face in the workplace.
Frequently Asked Questions
What is The Importance of a Reference Check And a Smart Follow-up?
Normally, when the reference checks are over, hiring managers will contact candidates over the phone or email to inform the result. In case, you missed a phone call or email from the hiring authority, a follow-up letter will be useful as it will ensure steady contact, and you will not miss out on any communication during the hiring process.
So, the innocuous follow-up e-mail after the reference check does no harm. Now, look at the mandatory elements that must be in the follow-up e-mail after the reference check.
Essential Components of Follow Up mail
- Name of the sender
- Address of the sender
- Sender’s Contact details
- Date
- Subject line- Follow-up after reference check
- Name of the recipient
- Address of the recipient
- Content—Write the subject crisply
- Sign off
What is The Importance of Polite Language in Follow-up Mails?
The golden rule about a follow-up mail after a reference check is that it should be friendly and polite and never make any criticism. It should not create an impression of exerting pressure on the hiring authority.
So, make sure your e-mail is gentle and unobtrusive to the interviewer. Now to conclude, you have seen many templates and samples of follow-up e-mails after the reference check. The content makes it evident that the follow-up mail from the applicant has a dual purpose.
One is expressing his availability and readiness to join the employer and showing his understanding of the time-consuming hiring steps. The emails also express optimism and do not raise questions for the interviewer or express the candidate’s impatience.
What Reference Checks Seek To Know?
Reference checks happen in the final part of the selection process. Beyond the claims of a candidate during the interview, the hiring authority will try to validate such claims from the sources like peers, former colleagues, or supervisors. The information on job skills, professionalism, and performance will assess an applicant’s caliber, strengths, weaknesses, and readiness to learn and adapt.
In this regard, a survey of HR managers by Accountemps is significant. It noted that 43 percent of applicants seek status updates on the application after two weeks of the interview. Such a follow-up
is never perceived as a negative reaction. So, you should not be shy about sending an e-mail in addition to the thank you e-mail in the early phase. Surely, one of these follows up e-mails after a reference check will be useful to you whenever you are part of any job hiring process.
