50+ Telling Paid Time Off (PTO) Statistics [2023]: Average PTO In The USA - Zippia (2024)

PTO research summary. While PTO isn’t required by the U.S. federal government, companies typically offer employees between 5 and 15 days of PTO per year.

Still, millions of Americans work without any paid vacations or holidays. Why is this, and how much pto is normal? After extensive research, our data analysis team concluded:

• 10 days is the average PTO in the United States private sector, not including paid holidays and sick days.

• 55% of Americans don’t use all of their paid time off.

• American workers failed to use 768 million days of PTO in 2018.

• Americans left an average of 9.5 unused PTO days in 2022 — that works out to 55% of PTO days that employers offered.

• 63% of employees said they’d turn down a job offer if it didn’t include PTO.

• 28 million Americans don’t get any paid vacation or paid holidays, as the United States is the only advanced economy in the world that does not guarantee its workers paid vacation days and paid holidays.

For further analysis, we broke down the data in the following ways:
Length | Usage | Reasons | Age | Industry | Location | Illness | Additional

Paid time off statistics by length

Paid time off length can be impacted by many factors, averages nearly 24 days per year. This number generally increases with company size and employee tenure. On average, employees don’t use 9.5 days of their annual PTO.

• As much as 31% of employees do not receive paid time off.

• As crucial as paid time off is for employees, most (74%) would rather earn more money than receive more time off, and over half of them say their time off is adequate.

• 77% of educators said they’d prefer a raise over more PTO.

• On average, employees earned 23.9 days of PTO (including paid holidays and sick days) in 2018, up from 23.2 days in 2017.

• For employees who get a lump sum of paid time off, they’re offered an average of 8.8 days.

• 16% of those with PTO report having an unlimited vacation policy.

• Unlimited vacation policies rose by 178% between 2015-2019, according to a study that examined job postings.

PTO statistics by usage

Paid time off is used by everyone, but some employees are far more likely to use it than others. To find out who’s using the most PTO, we’ve gathered some interesting statistics:

• The highest income earners, those earning more than $150,000 annually, took an average of 22.5 days and left only 3.1 days on the table.

• In 2022, more than half of Americans (55%) didn’t use all of their paid time off, compared to (27.2%) of PTO that went unused in 2018.

• In a typical American small business, employees will earn an extra three to four days of paid time off for every five years of service.

• 52% of employees with PTO say they’ve worked during their time off.

• American workers failed to use 768 million days of PTO in 2018 — a 9% increase from 2017.

• The average number of unused PTO days increased to 9.5 days in 2022, up from 6 days in 2017.

PTO by years of service

Reasons for paid time off

Paid time off is used by most employees to help ease their mind, boost mental health, catch up on sleep, and enjoy a staycation. However, they rarely report these reasons to their manager.

• More than half of employees (54%) with paid time off have used sick time to take a mental health day in the past year, although they don’t report the reason to their boss.

  See Also

  What is PTO? | Global HR glossaryThe Average Vacation Days Per Year for US WorkersThe PTO Guide: Everything You Need to Know to Create a PTO Policy for Happy, Engaged EmployeesWorkforce Management Software News, Blog, and Resources

• 1 in 5 employees with paid time off has misled their manager about why they needed time off, a quarter of those who admit to it did so to sleep, and 50% did so because they needed a mental health day.

• 71% of employees have taken a “staycation” in the past year.

• 85% of employees said employers should provide sick leave.

• 72% said employers should provide maternity leave (only 11% of employers offered it).

• Americans used an average of 9 days of their total paid time off to travel in 2018 — one day more than in 2017.

• Three-quarters of American workers surveyed say it’s very important employers provide paid vacation time (76%), paid sick time (74%), and paid holidays (74%).

Paid Time off statistics by employee age

Paid time off is used by older generations more often than younger generations. In fact, the youngest demographic receives about half as much PTO as those in the highest age bracket.

• Around one-third of baby boomers (35%) and Gen X (31%) reported taking 10-19 days in 2018 compared to only one in five Millennials (21%).

• Americans with older kids tend to take more time off than those with younger kids.

Number of PTO days by age

PTO statistics by industry

Paid time off received is also impacted by industry. Those who work in professional and technical fields typically have more PTO than employees who work in blue-collar and service professions.

• 76% of private industry workers (who make up 84.7% of all workers) receive paid vacation days.

• Employees in professional, technical, and related fields with one year of experience receive an average of 10 paid vacation days per year. This number increases to 17.8 days after 25 years.

• Clerical and sales employees with one year of experience receive an average of 8.6 paid vacation days per year. This number increases to 16.4 days after 25 years.

• Blue-collar and service employees with one year of experience receive an average of 6.8 paid vacation days per year. This number increases to 14.1 days after 25 years.

• Many employees in the hotel and food industry — 32% — said they don’t get paid time off. Nearly 60% said they don’t get enough time off, and only 15% say they don’t come to work when they’re sick.

• Americans employed in the information industry (e.g., tech and media) prefer to use their PTO to travel more than Americans employed in other industries.

• Workers in finance and insurance took more vacation days and used a greater share of their vacation days to travel.

Paid time off by industry

Paid time off statistics by geographic location

PTO can also be meaningfully impacted by the state and region you work in. Different locations may offer more or less paid time off days, or have a percentage of the population that works without PTO.

• Workers in the Midwest took the most vacation days and used a greater share of their vacation days for travel.

• A QuickBooks Time study in Canada involving 500 employees found Canadian employers typically offer 10 days of PTO per year.

• This same study found that Australian employers typically offer employees between 16 and 20 days of PTO per year.

• Although US employees are less likely to receive PTO than their Canadian or Australian counterparts, 74% of U.S. workers would take a raise over more PTO.

• Comparatively, 14% of Australian workers and just 8% of Canadian workers say they receive no PTO.

Paid time off by U.S. region

PTO related to illness is inevitable for most employees. The bottom line is that whatever the cause, most employees go to work sick — some for up to a week per year.

• 33% of respondents say their employer creates a culture of going to work while sick.

• 84% of respondents with PTO say they still go in sick, and 13% say they go in sick for more than a week each year.

• 19% of employees admitted to going to work while sick more than once per month.

• 12% of employees said they go to work sick six times per year.

Additional paid time off statistics

• Federal law does not provide for vacation pay, and the Fair Labor Standards Act (FLSA) does not require payment for time not worked. Therefore, employees are not legally entitled to paid vacation time or paid holidays off from work.

• After taking time off, employees may be more productive, innovative, relaxed, engaged, and balanced.

• If more Americans converted a portion of their time off to travel, the economic opportunity for the travel industry amounts to $151.5 billion in additional travel spending, which would create two million American jobs.

• The average PTO length varies substantially depending on several factors, like tenure with a company, public vs. private industries, your geographic location, company policy, collective bargaining agreements, and informal agreements between an employee and management.

• The larger the company, the more days of paid time off the employees generally have.

• Employees who report high work-related stress levels are more likely to leave PTO on the table, work while on PTO, and take time off from work to take a mental health day.

Paid time off FAQ

1. What is PTO?

   PTO stands for Paid Time Off. This time an employee can take off from work and still be paid. The employee receives PTO from their employer, usually as a lump sum of work hours, that can be used for any reason. PTO is generally used for vacation, sick time that isn’t covered, or for personal reasons.

2. How many PTO days per year is normal?

   10 days is considered the normal amount of PTO. This is based on an average PTO in the U.S. calculated by the Bureau of Labor Statistics. The actual average is 9.7 days, which then has been rounded up to 10 full days. The 10 PTO days do not include sick days or paid holidays.

3. What percentage of companies use PTO?

   Nearly 100% of companies use some form of PTO. 81.5% of private industry employees have access to paid vacation time, with that number scaling up to 92% for employees at companies of 500+ workers and scaling down to 71% for employees who work at companies with 1-49 workers.

   But with 97% of civilian workers receiving paid holidays for Thanksgiving and Christmas, almost all companies provide at least some paid time off each year.

4. What is the average PTO rate?

   The average PTO rate is 10 days a year for private-sector employees who have worked for their company for at least one year. Note that this figure does not include sick days or paid holidays, which account for another 7-8 days of paid time off, on average.

5. What is a good PTO accrual rate?

   A good PTO accrual rate is 4 hours per bi-weekly pay period. At this rate, you’ll earn 104 PTO hours (13 eight-hour days) over the course of the year. Every 1 hour of bi-weekly PTO accrual equates to 3.25 days of annual PTO (or 26 hours) if you’re looking for a quick way to do the math.

   For example, if your PTO accrual rate is 2.8 hours per bi-weekly pay period, you could multiply that by 3.25 to find that you’ll earn 9.1 PTO days (72.8 hours) each year.

6. Is 15 days PTO good?

   15 PTO days is good for entry level positions. Considering that the average amount of PTO days is 10, you could say 15 is good for most positions. However, you also need to consider that many mid-level and upper-level positions receive more days, as do employees who have been with their company for a significant amount of time.

7. How many vacation days is normal?

   10 vacation days is considered normal for most American businesses. You may notice that this number is the same as the typical PTO per year. Vacation days are considered the same as PTO days, so the calculated average of both will be the same.

References

USTravel.org. Paid Time Off Trends in the US. Accessed 7/15/21.

Intuit Quickbooks. How Much PTO Should I Give My Employees? Accessed 7/15/21.

U.S. Bureau of Labor and Statistics. Economic News Release – Average Paid Holidays. Accessed 7/16/21.

U.S. Bureau of Labor and Statistics. Employee Benefits Survey. Accessed 7/16/21.

Zenefits.com. How Much is the Average PTO in the U.S.? Accessed 7/16/21.

Society for Human Resource Management. Paid Leave Benchmarking Report. Accessed 7/16/21.

CNBC.com. Here’s how many paid vacation days the typical American worker gets. Accessed 7/16/21.

Patriot Software. Use the Average Vacation Time to Build Your Business’s Policy. Accessed 7/16/21.

Vacation Tracker. What’s the PTO Average in the U.S.? Accessed 7/16/21.

The Balance Careers. Vacation Time and Pay For Employees. Accessed 7/16/21.